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Working With You

Acceptable Use Policy

Detail of what is expected with regard to the use of our services.

In the interest of fairness for all of our customers we implement an acceptable use policy that governs all aspects of the use of our digital services.

Hipposerve - Hassle-Free Hosting

Fairness for All Our Customers

Last Updated:  10/10/21

By using the services provided by Hipposerve Digital Services Limited means that you accept, and agree to abide by, all the policies in this acceptable use policy, which are incorporated into our Terms and Conditions (https://hipposerve.co.uk/terms-conditions.

You must comply with the spirit of this acceptable use policy as well as the letter.

Words defined in our  Terms and Conditions shall have the same meaning in this acceptable use policy.

1. Prohibited uses

You may use our site or the services we provide only for lawful purposes. You may not use our site or services:

• In any way that breaches any applicable local, national or international law or regulation;
• In any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect;
• For the purpose of harming or attempting to harm minors in any way;
• To transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam);
• To knowingly transmit any data, send or upload any material that contains viruses, Trojan horses, worms, time-bombs, keystroke loggers, spyware, adware or any other harmful programs or similar computer code designed to adversely affect the operation of any computer software or hardware;
• To send, knowingly receive, upload, download, use or re-use any material which:

• is defamatory of any person;
• is obscene, offensive, hateful or inflammatory;
• promotes sexually explicit material;
• promotes violence;
• promotes discrimination based on race, sex, religion, nationality, disability, sexual orientation or age;
• infringes any copyright, database right, trade mark or other intellectual property right of any other person;
• is likely to deceive any person;
• is made in breach of any legal duty owed to a third party such as a contractual duty or a duty of confidence;
• promotes any illegal activity;
• is threatening, abusive or invades another’s privacy, or causes annoyance, inconvenience or needless anxiety;
• is likely to harass, upset, embarrass, alarm or annoy any other person;
• advertises for sale substances that are legal in law but are known to be abused;
• is used to impersonate any person, or to misrepresent your identity or affiliation with any person; or gives the impression that it emanate from us if this is not the case.

You also agree not to access without authority, interfere with, damage or disrupt:

• any part of our site;
• any equipment or network on which our site is stored;
• any software used in the provision of our site; or
• any equipment or network or software owned or used by any third party.

You may not register for an account with us or sign up or use our services for the purposes of testing or vetting security measures in any way or format without our express written consent to do so.

2. Resource usage

The purpose of the web hosting space provided is for use with web hosting and all files uploaded or stored must comply with this requirement and be visible and accessible to end users visiting the web site or domain.

Hippo Hosting plans are designed to host most personal, small business and organisation websites, and so we offer some plans with unlimited bandwidth and some plans offer unlimited disk space and websites. This means that we do not set a limit on the amount of bandwidth, websites or disk space you may use in the operation of your website, provided it complies with this acceptable usage policy and our terms and conditions of service.

Hippo hosting plans, to include plans classed as unlimited shall be subject to the following limits:

For our Linux hosted plans, there is a limit of no more than 250,000 inodes per account.

Linux hosting plans may not consume more than the resources allocated for each packages. These can be viewed in Customer Account area and your web control panel. Should these resources be exceeded your web site may slow down or content may not be served until more resources are provided, which may be available for additional fees.

Hosting plans which are advertised and/or sold as WordPress Hosting plans are provided on systems specifically optimised for WordPress hosting and so may only be used to host a WordPress site.  Should the hosting plan be found to host or contain a non-WordPress web site and/or content a warning may be issued and you will be required to remove the non-WordPress content or you may be required to change to an appropriate hosting plan should this continue.

In the event the bandwidth, number of websites or disk space usage of your website presents a risk to the stability, performance or uptime of our servers, data storage, networking or other infrastructure, you may be required to upgrade your account to our Hippo Business Pro, Hippo VPS or Hippo Dedicated, or we may take action to restrict the resources your website is utilising.

3. Website Content

The web hosting space will not be used as a file storage method for purposes other than serving content for your web site and in any event may not contain the following content;

• Warez’ content or content commonly known to be pirated or illegal copies of software or other works;
• MP3’s or other audio formats of copyrighted music;
• Movie downloads in any format whether complete or in part;
• Pornographic material;
• Any content that is illegal under UK or European law;
• Image hosting scripts that allow an anonymous user to upload an image for display on another website;
• Banner advertising services for display on other websites or devices (commercial banner advertisement rotation);
• File dum/moirror scripts that allow anonymous users to upload a file for others to download;
• Commercial audio streaming (more than one or two streams);
• Push button mail scripts that allow the end user to specify recipient email addresses;
• Anonymous or bulk SMS gateways;
• Backups of content from a computer or website;
• Bittorrent trackers
• Any script that causes a degradation in the performance of our server or network environment;

We reserve the right to serve notice to suspend service, suspend service, or remove any files which do not comply with these rules.

4. Excessive Use of Resources or Network Abuse

You may not consume excessive amounts of server or network resources or use the Services in any way which results in server performance issues or which interrupts service for other customers. Prohibited activities that contribute to excessive use, include without limitation:

  • Hosting or linking to an anonymous proxy server;
  • Operating a file sharing site;
  • Scripts or processes that adversely impact our systems; or
  • Utilising software that interfaces with an Internet Relay Chat (IRC) network.

 

5. Unauthorised System Access

You may not directly or indirectly use the Services to gain access to any network or system without permission, including without limitation:

Accessing another network without permission, including to probe or scan for vulnerabilities or breach security or authentication measures;

Attacking other networks (e.g., utilising botnets or other means to launch Denial of Service (DoS) or other attacks);

Intercepting or monitoring data without permission; or

Using any deep-link, page-scrape, robot, crawl, index, spider, offline reader, click spam, macro programs, internet agent, or other automatic device, program, algorithm or methodology, to use, access, copy, index, acquire information, generate impressions or clicks, input information, store information, search, generate searches, or monitor any portion of Hipposerve’s website or servers for any unauthorised purpose.

6. Storage of Backups

  • You may not use your hosting account as a backup solution. Our Services are designed to host your website only and may not be used as a data repository. Hipposerve reserves the right to remove backups from your hosting account with or without notice. 
  • Hipposerve offers a dedicated offsite backup solution for all backup purposes.

 

7. Mass Mailing

Mass mailing is not allowed on Hipposerve Personal Hosting Packages. Anyone who sends mass mail and is found to have caused problems affecting Hipposerve mail servers or IP reputation will be subject to a fine and have their domain and service suspended.

Any user who by their action or inaction and who’s services are found to be sending spam emails will be levied a fine of £90.00 to cover Hipposerve’s time in performing any clean-up action required to our mail servers. Any user who by their action or inaction and who’s service causes IP black listings may be given a fine of up to £200.00. Any user who by their action or inaction and who’s services result in complaints from other companies, for example spamcop, aol, yahoo etc. may be given a fine of not less than £90.00 to cover administration fee’s for Hipposerve’s time.

 

8. Databases

Any customer who’s database service usage results in excessively high server resource utilisation to the detriment of service or to our other customers will have their database suspended pending remedial action.  The onus is on the customer to monitor database space usage and take action to ensure they do not exceed their database limits.   We expect that any databases will be in use with a web site and will be maintained.  There should be no more than 1,000 tables per database and no more than one gigabyte of storage per database.  Any service found to exceed storage limits may result in the suspension of services.

Where this occurs we will un-suspend services on request providing that remedial action is taken by the customer to return the services back within limits.  Should such action not be taken as required and a further suspension be made an administration fee of £35.00 may be levied for our time.  Where overuse occurs we reserve the right to charge for space used over and above allowances in order to prevent future suspensions or to charge for future un-suspensions at the rate of £35.00 per instance.

 

9. Proxy Services

Proxy services are often used to hide the originating users true IP address or location.  Unfortunately this presents us with a number of issues relating to our obligations relating to security, finance and taxation and so accessing our services via proxy services is expressly prohibited.  Where we find proxy services have been used to sign up for an account or to otherwise disguise the location of the account holder we reserve the right to terminate any accounts and services used in this manner without notice. Hipposerve Digital Services Limited employs anti-fraud guard software at point of sale, in order to filter out access of this nature.

 

10. Personal Conduct

Staff at Hipposerve Digital Services Limited will always do our best to be respectful and in our dealings with you, by email or by phone, treat you in the manner in which we ourselves would expect to be treated. We fully expect that our customers will treat us the same way.

We understand that this can be difficult sometimes for both parties as we recognise that things can sometimes get frustrating. Computers do have errors (often caused by humans) and humans also make mistakes from time to time. Whether those computers or humans are either yours or ours, we expect that both parties will remain calm and deal with any issues that occur professionally.

On rare occasions a customer will become threatening or abusive. This can manifest itself in the use of all capitals in email (considered in general internet terms as shouting) or the use of abusive language. On the phone this includes shouting and abusive language.

On such occasions we reserve the right not to answer the email or to hang up. Our staff are instructed not to tolerate such abuse  If you feel that a conversation is going to be difficult, wait 10 minutes, and then contact our support team. We will always do our best to resolve your problem.

Hipposerve Digital Services Limited also reserves the right to terminate without notice, the accounts of any customer who uses threatening behaviour and/or racist, sexist or suggestive language. We may also notify any pertaining law enforcement agencies.

 

11. Social Media

We understand that social media is a good to voice opinions, however we its also often used as a platform to berate and abuse companies and to extort them with negative PR. This is often to push them into giving people their own way, whether that’s jumping a queue or getting products or services at a discount.

Abusing us on social media is also something we have a zero tolerance against. We wouldn’t dream of abusing you over social media, so we don’t expect our customers to abuse us. We understand that people may use it to voice dissatisfaction however we expect that customers remain civil and act with civility at the very least, as we will.

Abusive behaviour over social media may result in termination of your account. If appropriate we may also report offensive comments or behaviour to the relevant authorities.

 

12. Suspension and Termination

We will determine, in our sole discretion, whether you have breached this acceptable use policy. When a breach of this policy has occurred, we may take such action as we deem appropriate.

Failure to comply with this acceptable use policy constitutes a material breach of our Standard Terms and Conditions and, in addition to our rights contained therein, may result in our taking all or any of the following additional actions:

• legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach;
• further legal action against you;
• disclosure of such information to law enforcement authorities as we reasonably feel is necessary.

We exclude liability for actions taken in response to breaches of this acceptable use policy. The responses described in this policy are not limited, and we may take any other action we reasonably deem appropriate.

 

13. Complaints procedure

If you have a complaint then there are ways in which you can address them.

Your first port of all is an email to [email protected], or via opening a ticket in your client portal. with full details of your complaint. You should make sure you provide as much detail as possible including a timeline of events if applicable, the details of any of our team that you have dealt with, any relevant trouble ticket numbers and the time and date of any phone calls. In short, as much information as you can to help us conduct a thorough review of your complaint.

The complaint will be received and reviewed by a manager who will consider all of the information available and who may contact you to ask further questions if appropriate.

We will do everything we can to deal with any complaint raised and if we can find a way to resolve any issue to your satisfaction we will.

 

14. Sometimes things just don’t work out.

Although we try our best, and although we know both ourselves and our customers have the best intentions at heart, things might get to a point where they are not working out for either party.

It may be that you just cannot understand our systems or processes or perhaps you can’t understand how to use things. It may be that we, try as we might, cannot satisfy your requirements.

Just as you can leave or choose not to renew your services with us without giving a reason we may decide that in everyone’s best interest and to avoid further upset we will not renew your service with us.

Of course we really hope and will try our best to ensure that things don’t get to that stage, however if they do, we’ll be sure to give you at least a months notice to give you a chance to make alternative arrangements.

 

15. Changes to our acceptable use policy

We may revise this acceptable use policy at any time by amending this page. You are expected to check this page from time to time to take notice of any changes we make, as they are legally binding on you and form part of your contract with us.   Some of the provisions contained in this acceptable use policy may also be superseded by provisions or notices published elsewhere on our site.

Looking After Our Customers

Use our hassle free legal info dashboard below to browse through our various terms and conditions.

Terms & Conditions

General terms and conditions relating to the use of our services. You need to agree to these before we supply a service to you.

Acceptable Use Policy

Acceptable use when using our services, in terms of disk space and bandwidth and other conditions

Domain Names T&C's

Terms and conditions related to the purchase and use of domain names.

Cookie Policy

General terms and conditions relating to the use of our cookies on our website and sales interface.

Privacy Policy

How we ensure that customer and site visitor data is protected.

Charging Policy

Information relating to the charging of our services

Special Offer Policy

Information and terms relating to any special offers that are available with Hipposerve.

Usage Policy

Information and Terms relating to the usage of our services

Service Level Agreement (SLA)

Our SLA to our customers.

Get in Touch

Address

Union House, 111 New Union Street
Coventry, West Midlands
CV1 2NT

Phone Number

+44 0330 043 1502

Anything Else?

Hipposerve - Hassle-Free FAQ's

Here are some answers to Frequently Asked Questions.

Frequently Asked Questions
I already have a domain name, can I transfer this to you?

Yes, you can. There are different ways to do this depending on the type of domain name that you have, but our automated systems do most of the work for you. You will have to contact your existing domain registrar and tell them that you wish to move, and then our systems can do the rest. It takes a few days for the transfer to take place.

Can I upgrade a package, if I outgrow it?

Yes, you can automatically upgrade a package and you will be charged pro-rata from the time that you upgrade. If you are unsure what do do, just give us a call and we can go through the process with you.

Can I downgrade a package, if I am not using all the facilities?

Is is possible to downgrade all or hosting plans. However if you have purchased a 1 or 3 year discounted plans we will be unable to refund the difference and the price will be updated at the start of the next billing cycle.  See our terms and conditions for further details.

What's the difference between shared hosting and other hosting plans

Shared hosting is a low-cost web hosting solution suitable for the vast majority of personal, community  and small business websites. Whilst you have your own private space, resources are shared between other users on the server.

For customers with demanding or high traffic sites, or for those looking to host a web sites with faster speeds our Business Pro or VPS hosting is recommended. These are fully managed for you, and as always, hassle free.

What control panels does your hosting come with?

Our shared hosting plans all currently come with cPanel, which is perfect for managing all aspects of your website.

Our Business Pro plans come with a choice of Plesk or cPanel depending on your requirements.

Our VPS and Dedicated server solutions come with a range of control panels and software installation options suitable for individual needs. These can be customised for specific purposes by our Hippo Helper team.

 

 

How long does it take to set up an account?
Shared hosting is set up automatically as soon as you make payment. Some of our options require manual settings to be made by our technicians and they have a 48 hour lead time. Our VPS can servers take between 24 and 48 hours to set up.

It is worth remembering if you purchase a new domain name or transfer an existing name to us DNS propagation can take up to 72 hours. This is beyond our control.

What billing cycles do you offer?

On most of our products we offer monthly, annual or 3 year billing cycles.

In most cases, the longer the billing cycle, the more money you save.

Is my account backed up?

Whilst we backup our servers in the event of catastrophic failure, we do not provide these to customers to restore their services as a result of individual account failures.

We would always recommend that customers purchase one of our Hippo Care plans during the order process, which includes a full account nightly backup, with 30 day retention.

What payment methods do you accept?

We accept all major credit cards, direct debit and more than 50 different cryptocurrency coins. 

We are also able to accept BACS payments by arrangement for annual or 3 yearly billing cycles only.

Can I resell my web space?

We offer specific hosting plans for web designers and developers who want to publish more than one website.

Significant savings can be had by signing up to one of these packages.

The more sites you add, the cheaper each site becomes!

We also take care of all the techie work, so you can get on with your design business

Can I have additional domains pointed at my account?

Yes, we actually recommend it. The more versions of your business name that you have parked or being used as an alias, the less chance there is of someone else using that name and passing themselves off as you.

All our packaged allow multiple domain name parking and our technical team will help you set it up.

Can I run an ecommerce site?

Of course, we support and are able to offer advice on a range of E-Commerce solutions.

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My Best Investment and Asset

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"The service in both technical and hosting is that of premium, 5 star and the relationship I have with them is very strong. They host and provide elite technical support for four of my businesses within the private business and health sector and have been on hand to provide both incredible support since that time began. The best investment and asset, by far, I have to my portfolio of businesses. Thank you for the fantastic support, the ongoing premium service and helping me and my business grow from the ground up. It’s meant everything, the world and every bit more. "

Matthew -MWStrength and Performance

 

Excellent Value for Money

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"Amazing support and excellent value for money. So glad I found Hipposerve after wasting money, time and effort with competitors."

Jim - JSF SEO

 

Nothing Too Much Trouble

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"Amazing Service - nothing too much trouble and explained everything in language I could understand! Thank you"

Julie - ActionCoach

 

Amazed by their Professionalism and Enthusiasm

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“Throughout my experience, I was absolutely amazed by the enthusiasm and professionalism of the team. In over 40 years in the IT industry, I can genuinely say that I have never come across customer service to match it.”

Chris Fairgrieve - Hamptworth Seniors Golf

 

The Hippo Couldn't Help me Enough

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“Even though I pay a very small amount of money for my product, The Hippo couldn't help me enough, I wasn't made to feel like I wasn't worth his time, in fact i was flattered that even though a lower paying customer I was still given the individual customer care. He was really patient and helpful. Thanks so much for helping me to sort everything I needed. Best email service ever. I'd highly recommend Hipposerve to everyone, especially people who, like myself, aren't "tech savvy". Thanks again!”

Claire-Marie - Delightful Balloons

 

Highly Recommended!

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"Highly Recommended! I cannot stress enough how good Hipposeve are, I've transferred my businesses hosting, email, etc over to them, I've recommended them to my clients and my clients have transferred to them, no problem is an issue and it's sorted in super time. Excellent Customer Service."

Adam Payne - TCMUK

 

A Great Customer Experience

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"The work requested was completed by Hipposerve very quickly and a totally different experience compared to my previous host. If you are looking to renew your hosting, maybe looking to update your website or even starting out then I can highly recommend Hipposerve. Thank you to the team at Hipposerve for a great customer experience."

John Fogarty - JPF First Aid

 

Thanks for Your Help

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"Hipposerve have been fantastic at helping me with my client projects. His hosting service is excellent, but his customer service is world-class! Thanks for all your help. I look forward to working with you regularly."

Will Stogdale - Boost Deisgn

 

Restored My Faith in Web Hosting

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"Hipposerve simply took away all the hassle I was expecting with transferring my domain names. I have had some awful experience with other well known companies, but this friendly Hippo has restored my faith in hosting my own domain name. The service is excellent, and the transfer couldn't have been easier or more straight forward. Thanks so much."

Steven Charman - Action Coach

 

Outstanding Service

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"I am the chairman of a small charity. Hipposerve advertise that they host charity websites for free so, having designed a website myself, I contacted Hipposerve and this was confirmed. Our charity has had to pay for nothing but the domain we chose to use. The service I have received from Hipposerve has been outstanding. The website I had designed needed to be transferred to the WordPress platform. This was done by Hipposerve absolutely free-of-charge and the website became live within two days of ordering the domain. My contact at Hipposerve has been quick to respond to email enquiries and has provided as much help as one could possibly expect. Who could ask for more?"

Michael Gaukroger - Ventnor Enhancement Fund

 

It's a Pleasure to Work with Hipposerve

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"I know nothing about hosting or codes, and with Hippo, I didn't need to learn it at all! Jason advised me which hosting would be the most ideal for my business, gave me great tips on how to improve the speed of my website and took care of all the setup. I didn't have to worry about a thing as the whole process was swift and straightforward. I would not hesitate to recommend Hipposerve to anyone!"

Sara Tomaszewska - Little Media Agency

 

Great Support

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"The best thing about Hipposerve is they don't just sell you hosting and leave you to it. They actually help you personally get your website started, and offer support in the on going updating and maintenance. It really was helpful and was great support to get going as this was my first website."

Edward Glover - Expert Voice Coach

 

Easy to Setup

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"I didn't know anything about setting up a website. Once I bought my package I contacted customer support and they were able hto guide me through the process of creating my website with their web builder. I am really pleased with the result."

Sasha Hollis - Great and Small Antiques

 

Fast and Reliable

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"I run a small voice over company, it's more of a hobby rather than a business and I needed somewhere to host it that was fast and reliable. My existing provider, actually one of the 'big players', was charging me a fortune with a slow service and substandard support. Hipposerve's support has been brilliant, and to top it all, I am paying less!"

Jamie Dione - Voice Over Artist

 

Far Superior

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"I had 54 email addresses with over 25,000 emails (nearly 20GB of data) that I wanted to transfer. Hipposerve worked with me to set the best possible transfer date, when things would be quiet and they worked through the night to ensure that everything was up and running by Monday morning. The new email system is far superior to our old one too. Thank you for your support"

Craig Blackford - Event Organiser

 

Found My Problem and Fixed it Quickly

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"My website was running slowly and there were a few errors appearing on the pages. I contacted Hipposerve to use the Web Doctor service. The support I received was really great. They found the problem and fixed it quickly. Now my site is flying"

Simon West - Online Fishing Shop

 

Great Advice

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"What great advice I received. I wanted a to host my small Theatre Website which sells tickets via a small e-commerce platform. It's nothing fancy, but on occasions has quite a lot of traffic.  The guys at Hipposerve were able to point me to the correct package to suit my needs, without breaking the bank."

Sue Blake - My Little Theatre

 

The Guys at Hipposerve were Great

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"Transferring from one web host to another can be a real headache. The guys at Hipposerve were great and helped me conduct a free transfer, ensuring minimum downtime for my site and other services. They also transferred my email, and aside for waiting for a few hours for DNS propagation, all went well. Thank you!"

Cory Langan - Go Travel Online

 

Solved my Issue in 15 Minutes!

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"I have used Hipposerve for a number of years now and one thing that stands out is the level of support they offer. Nothing has gone wrong, but when I was unable to use a particular service, they answered my support ticket, and solved my issue within 15 minutes.!"

Jack Feathergood - Personal Blog

 

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Sarah Morrison
Founder of xyz.com

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Leland Bloggs
Founder of xyz.com

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Jessica Morrison
Founder of xyz.com
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Latest from Hipposerve

Find out more about what we do, get helpful advice and tips and find out more about the hosting industry.

Don’t Forget Your Email Address

Don’t Forget Your Email Address

You work hard in setting up your business, invest in the equipment you need, a nice new website and work hard getting your social media up to speed. However, for many small businesses, the one thing they forget is how their email address looks.

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